This privacy notice provides information to individuals whose data are collected through the website  and other websites controlled and/or operated by The Comité de Liaison des Géomètres Européens/The Council of European Geodetic Surveyors (hereinafter “CLGE”) that link to this privacy notice, and those individuals whom CLGE encounters in conducting its activities, such as participants to CLGE events, representatives of CLGE members and public institutions and authorities, specialists in the fields related to the geodetic surveying profession, CLGE contacts and other people with whom CLGE has a relationship (hereinafter each referred to as an “Individual”), regarding how their personal information is collected and processed by CLGE, in compliance with the applicable data protection laws, in particular the European Regulation 2016/679 of 27 April 2016 called the General Data Protection Regulation (hereinafter “GDPR”).

This privacy notice explains why and how personal information about Individuals (hereinafter “Personal Data”) is collected, what Personal Data is processed, who has access to Personal Data, how Personal Data is protected, how long Personal Data is retained, the rights of the Individuals and who to contact for further information. This notice is without prejudice to specific provisions set out in other related documents or any contract entered into between CLGE and the Individual concerned or his/her organisation.


CLGE, whose registered offices are located at Rue du Nord, 76, 1000 Brussels, Belgium and registered with the Crossroads Bank for Enterprises under the number 0889.294.020, keeps and processes Personal Data, whether or not in electronic form, for administrative, marketing and customer/supplier management purposes, especially in light of the following non-exhaustive activities:

2. What are the legal grounds for processing the PERSONAL data?

These data are processed on one or more of the following legal grounds:

3. Which categories of personal data are processed?

Personal Data is all personal information relating to an identified or identifiable natural person who is an Individual.

For the abovementioned purposes, the processing of personal data may include the following categories:

4. Where do the PERSONAL data come from?

When an Individual contacts CLGE, Personal Data will likely come directly from the individual concerned. CLGE may also contact an Individual for prospecting purposes if initial contact information has not been obtained directly from such individual, including receiving such information from publicly available sources or from other persons who have transmitted this data to CLGE. During the course of the relationship, the Individual concerned, or another representative of his/her organization, will provide CLGE with further information for the management of the relationship.

CLGE may also receive or generate data relating to an Individual from other individuals or organisations, or those to whom such Individual communicates by email or other systems.

The Personal Data collected directly or indirectly by CLGE is required to fulfil legal requirements and/or to enter into a contract and maintain contact for the duration of the relationship. Failure to provide CLGE with required information will negatively affect CLGE’s ability to communicate with the Individual concerned (including the ability to provide any applicable electronic newsletters if an Individual does not wish to share his/her email address) or to enter into a contract with the Individual or his/her organisation or to continue the performance of a contract once entered into without access to necessary Personal Data. 

5. Who has access to the personal data?

For the abovementioned purposes, Personal Data will be shared on a need to know basis with:

Also, CLGE’s websites might contain social media buttons allowing the user to share content with third parties. When using such buttons, some information (e.g. IP address) might be accessed by the social media operator. CLGE does not control which information is accessed and how that information is processed by such operators. Please see the applicable privacy policies to check how they use this information.

6. Are the PERSONAL data transferred INTERNATIONALLY?

It may be necessary in limited circumstances to transfer Personal Data abroad or to an international organisation to process and/or store this information to comply with our legal or contractual requirements. For transfers of data outside the European Union, CLGE has implemented appropriate safeguards in line with GDPR requirements. To ensure an appropriate level of protection for Personal Data, CLGE will either use a data transfer agreement with the third-party recipient based on standard contractual clauses approved by the European Commission, or ensure that the transfer is to a jurisdiction that is the subject of an adequacy decision by the European Commission.

7. How long are the PERSONAL data retained?

The Personal Data are retained no longer than necessary for the purposes described in this privacy notice. As a rule, and unless otherwise stated in other related documents for specific categories of Data, the Personal Data are retained during the term of the contract as well as following the expiration or termination of the contract for as long as CLGE can have legal liability for which the use of these Data can be relevant, taking into account the applicable statutory periods of limitation and legal retention obligations. For marketing purposes, the applicable data will be retained as long as the Individuals concerned do not object.

That being said, information may be retained for a shorter period of time where an Individual objects to the processing of his/her Personal Data and there is no longer a legitimate purpose to retain such information.

8. How PERSONAL data is protected?

CLGE has implemented adequate technical and organisational measures to protect Personal Data and keep it as safe and secure as reasonably possible, protecting it against unauthorised, accidental or unlawful destruction, loss, alteration, misuse, disclosure or access and against other unlawful forms of processing.  These security measures have been implemented taking into account the state of the art of the technology, their cost of implementation, the risks presented by the processing and the nature of the Personal Data in question.

9. What are the INDIVIDUAL’S rights and who can they contact?

Individuals who have Personal Data collected and processed have the right at any time to contact CLGE to access their Personal Data and, by providing enough proof of their identity, request a correction of any incorrect or incomplete information.  

Subject to and in accordance with applicable law, Individuals may also have the right to:

• request the deletion of their Personal Data; 

• request restrictions or object to the processing of their Personal Data;

• data portability, allowing the Individuals concerned to copy or transfer their Personal Data;

• withdraw their consent at any time where consent was provided to process their Personal Data, provided this will not affect the validity of the processing prior to such withdrawal of consent; and

• receive more information about the safeguards in case of international data transfers.

Individuals have also a right to lodge a complaint with the Belgian Data Protection Authority or another EU supervisory authority if they think CLGE has not acted in line with any applicable data protection laws in respect of dealing with their Personal Data.

For any further information about these rights or to make a request, please contact CLGE at

[email protected]


The website(s) may use cookies and similar technology to collect and store information when Individuals visit these website(s).

1. What is a cookie?

A cookie is a small text file that can be stored on his/her computer when an Individual visits websites. Information is saved in this text file, such as his/her choice of language on a website. When an Individual visits the website later again, this cookie returns to the concerned website. In this way, the website recognizes his/her browser and can for example retain his/her choice of language.

Cookies usually also have an expiration date. For example, some cookies are automatically deleted when an Individual closes his/her browser (so-called session cookies), while others can be stored longer on his/her computer, sometimes until the Individual deletes them manually (so-called permanent cookies).

2. Why we use cookies?

CLE, administrator of this website, uses 3 types of cookies on

  1. Cookies for necessary purposes;
  2. Cookies for functional purposes;
  3. Cookies for analytical purposes.

3. List of necessary cookies

These cookies are necessary for purely technical reasons for the use of the website. Given the technical necessity, only an obligation of information applies and they are placed as soon as the Individual accesses the website.

NameExpiry dateProviderPurpose
wordpress_[hash]SessionCLGEallows the website to store session status data. The website is used to establish a user session and communicate status data through a temporary cookie, commonly known as a session cookie
__cfduidSessionCloudflareUsed by the content network, Cloudflare, to identify trusted web traffic.
wordpress_logged_in_[hash]SessionCLGEThe cookie wordpress_logged_in_[hash] is used to indicate when you are logged in. This cookie is maintained on the front-end of the website as well when logged in.
wordpress_test_cookieSessionCLGEis set by WordPress to check if the cookies are enabled on the browser to provide appropriate user experience to the users
wp-settings-{time}-[UID]SessionCLGEis used to customize the view of the admin interface and the front-end of the website

4. List of the functional cookies

These cookies cannot be refused if the Individual wants to surf on, but they are placed only after a choice has been made regarding the placement of cookies.

NameExpiry dateProviderPurpose
[acceptCookieLaw]SessionCLGEonly to find out if the person clicked OK in the cookie banner

5. List of analytical cookies

The Individual can decline these cookies if (s)he wants to surf on

NameExpiry dateProviderPurpose
_ga2 yearsGoogle AnalyticsDistinguish users
_ gat_gtag_UA_148881851_11 dayGoogle Analyticsto get an overview of the visitors of the mobile site
_gid2 daysGoogle AnalyticsUsed to reduce the number of requests


6. How can AN INDIVIDUAL see which cookies are installed on HIS/HER device and how can (S)he remove them?

If the Individual wants to know which cookies are installed on his/her device or if (s)he wants to delete them, (s)he can use the relevant settings in his/her browser or drop CLGE an email at [email protected]


This privacy notice may be updated from time to time as needed, notably to comply with changes in any applicable laws, regulations or requirements introduced by data protection authorities.

This privacy notice was last updated on 7 August 2020.